Department: Facilities and Asset Management 

Job Type: Limited Term

Full-time/Part-time: Full Time (>=1249 hrs/year) 

Campus: All locations 

Reports to: Director, Planning Design & Construction

Employee Group: WLUSA 

Application Deadline: 02/27/2025 

Requisition ID: 9089 

Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone.

Laurier has more than 21,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well locations in Kitchener and Milton. The university is committed to providing an inclusive workplace, a flexible work policy and employing a workforce that is reflective of local and national demographics. Laurier's Waterloo, Kitchener, and Brantford campuses are located on the shared traditional territory of the Neutral, Anishnaabe, and Haudenosaunee peoples. This land is part of the Dish with One Spoon Treaty between the Haudenosaunee and Anishnaabe peoples and symbolizes the agreement to share, protect our resources, and not to engage in conflict.  Laurier's Milton campus is located on the traditional territory of the Mississaugas of the Credit, and part of the Nanfan Treaty of 1701 between the British Crown and the Haudenosaunee Confederacy.

Position Summary

Operating with limited direction from the Director of Planning, Design and Construction, the Project Manager is responsible for the direction, coordination, implementation, execution, control and completion of  multiple, complex capital projects from concept to completion in the most cost effective and timely manner.  This position, using a project management approach, will manage and lead projects from concept through completion, including phases such as analysis, definition of requirements, technical and architectural design, construction, bid and award, construction implementation, closeout, and warranty management.   Primary responsibility for tracking and managing budget and schedule for multiple concurrent projects.   The incumbent will manage internal and external client relationships with project stakeholders, consultants and contractors, will lead cross-functional and technical teams, and will drive project requirements, priorities, and deadlines.  Projects may range from small internally designed projects to large, complex, multi-million dollar new building projects designed by external consultants.

Accountabilities

Reporting to the Director Planning, Design and Construction; and as a member of Capital Project Committees:

• Interacts with user groups to define project requirements and develop documents which become the basis for design; Responsible for implementation and enforcement of University design standards and guidelines. Responsible for corrective action if scope deviates from project requirements or design standards.
• Directs Laurier personnel from several departments to provide input into design and construction of multiple complex building systems. Takes corrective action as necessary to ensure schedule and budget are maintained.
• Develops project budget in consultation with users, design professionals and University management.  Responsible for taking corrective action when budget, deviates.
• Develops  Request for Proposal documents and negotiates the Terms of Reference for consultants, including aspects such as the building requirements, special subconsultants, applications for approvals, design schedules, allowable disbursements, fee payment schedule, etc;
• Prepares project schedules that will include all critical items throughout the project including the design schedule and the construction schedule.  Responsible for taking corrective action if schedule deviates.
• Oversees the tendering of capital projects in accordance with University policies and ensures that the contract documents are complete and the tender form is clear to interpret;
• Responsible for reviewing shop drawings and/or ensuring that the consultant thoroughly reviews shop drawings.  Monitors critical delivery dates and undertakes corrective action when specified materials are not available or are unsatisfactory;
• Evaluates alternatives and their impact on project scope, schedule and cost. Makes decisions that directly impact the life cycle cost (construction, maintenance, and operation costs)  of the facilities.
• Negotiates design changes and contract changes/extras with consultants and with contractors.
• Reviews invoices and payment certificates and makes recommendations for payment of all capital project costs, including consultants, contractors, and suppliers.;
• Conducts post-project evaluations; identifies lessons learned; completes assessments of consultants and contractors; provides feedback for continuous improvement of University capital project processes and procedures.
• Works cooperatively with the Planning, Design, and Construction team, and with Physical Resources Operations group to provide to technical support and input in to the ongoing management and maintenance of University facilities.

Reporting Relationships

• Supervises the work of Interior Design and Renovation Coordinators in the Physical resources Department
• Supervises and directs the input of Laurier personnel on capital projects, including  ICT personnel (telecommunications, information systems and AV systems), Physical Resources Mechanical Coordinator and Electrical Coordinator (Mechanical, Electrical, Building Automation Control systems, and Lighting Control systems) Special Constable Services (security systems) and SHERM (fire and life safety systems)

Qualifications

• College diploma in Construction Engineering Technology or Architectural Technology
• 5 years related work experience
• Registration as a C.E.T., A.Sc.T., or Architectural Technologist considered an asset
• Institutional or commercial renovation/construction knowledge and experience
• Demonstrated experience in construction project management
• Thorough knowledge of Ontario Building Code; BCIN certification in one or more categories would be considered an asset
• Ability to read, and comprehend engineering and architectural drawings and specifications
• Training in and working knowledge of AUTOCAD 14 and/or 2000

Interpersonal Skills:

• Proven verbal and clear, concise written communication skills
• Skills in negotiating, often in an adversarial context (construction contracts)
• Ability to motivate others to complete required work in a timely manner
• Ability to manage expectations and constraints of multiple stakeholders
• Ability to deal with challenging situations related to projects
• Ability to collaborate broadly in a team environment

Organizational Skills:

• Able to work with minimum supervision
• Proven project-management training & experience
• Able to reliably multi-task on time and budget project procurement
• Experience in accurate project estimating, forecasting, and budgeting

Technical Skills:

• Familiarity with relevant Codes and Regulations (Ontario Building Code, Fire Code, Occupation Health and Safety Act, Regulations for Construction Projects, Asbestos and Designated Substance regulations)
• Working knowledge of building systems (electrical, mechanical, building automation, lighting controls, fire and life safety systems, telecommunications, information technology systems., security  systems)
• Knowledge of architectural design and materials including interiors, finishes, and building envelope

This position has been deemed eligible for Educational Equivalencies.

Hours of work

This is a full-time limited term position with an expected end date of October 16, 2026. The normal hours of work are Monday to Friday, 8:30am-4:30pm. 

As Per Article 12.7.6 of the collective agreement, prior approval of a member’s manager is required to return to their previous position upon the completion of a Limited-Term Position.

Compensation

Level: G

Rate of Pay: $50.05 - $52.90 per hour with an annual step progression on anniversary date to $57.20 per hour. Considerations for new hire step placements include, qualifications and length/depth of required experience, relevant market rates for similar jobs, internal equity, and estimated learning curve in starting the job.

Job Evaluation Factor Scores 

Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier's Employee Success Factors.

Equity, diversity and creating a culture of inclusion are part of Laurier’s core values and central to the Laurier Strategy. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any minority sexual and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives. Candidates from other equity deserving groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact Equity & Accessibility. We have strived to make our application process accessible, however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources. Contact information can be found at careers.wlu.ca/content/How-to-apply/

Should you be interested in learning more about this opportunity, please visit www.wlu.ca/careers for additional information and the online application system. All applications must be submitted online. Please note, a resume and cover letter will be required in electronic form.