Office Assistant (Laurier Hub for Community Solutions)

Department: Faculty of Liberal Arts 

Job Type: Limited Term

Full-time/Part-time: Part Time (>910 hrs/year) 

Campus: Brantford 

Reports to: Director, Laurier Hub for Community Solutions, Faculty of Liberal Arts

Employee Group: PAG 

Application Deadline: October 23rd 2025

Requisition ID: 10241 

Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone.

Laurier has more than 21,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well locations in Kitchener and Milton. The university is committed to providing an inclusive workplace, a flexible work policy and employing a workforce that is reflective of local and national demographics. Laurier's Waterloo, Kitchener, and Brantford campuses are located on the shared traditional territory of the Neutral, Anishnaabe, and Haudenosaunee peoples. This land is part of the Dish with One Spoon Treaty between the Haudenosaunee and Anishnaabe peoples and symbolizes the agreement to share, protect our resources, and not to engage in conflict.  Laurier's Milton campus is located on the traditional territory of the Mississaugas of the Credit, and part of the Nanfan Treaty of 1701 between the British Crown and the Haudenosaunee Confederacy.

Position Summary

The Office Assistant plays a vital role in supporting the operations, communications, and events of the Laurier Hub for Community Solutions.  Reporting to the Director, this position provides administrative, communication, and creative support to ensure the smooth delivery of events and initiatives.  The Office Assistant serves as a key point of contact for inquiries, contributes to effective internal and external communication, and helps bring The Hub’s initiatives to life through collaboration, organization, and design.

Accountabilities

Administrative Support:

• Provides support to the Director in the execution of projects, initiatives, and day-to-day operations
• Serves as Secretary for committee meetings, including scheduling, preparing agendas, and recording/distributing minutes as required
• Oversees and maintains electronic and physical file archives in an organized and accessible manner.

Orders office supplies and materials for The Hub and its initiatives or events

Communications & Content Management:

• Monitors and manages The Hub’s general email inbox, triaging and responding to inquiries in a timely and professional manner
• Prepares and distributes broad communications, including emails and announcements, to internal and external audiences
• Maintains and updates content on The Hub's website, ensuring accuracy, consistency, and alignment with brand standards

Graphic Design & Promotional Materials:

• Designs and produces visually compelling digital and print materials (e.g., flyers, posters, web and social media graphics) to promote events, initiatives, and activities

Event Support:

• Assists in planning, coordinating, and executing events hosted by The Hub, including logistics, communications, and on-site support
• Supports post-event follow-up activities such as surveys, reporting, and archiving materials

Team & Financial Operations:

• Helps direct the work of student staff or temporary hires
• Processes financial transactions such as honoraria, payroll submissions, P-card reconciliations, and expense claims in accordance with institutional policies

Qualifications

• High School Diploma plus one year post secondary and up to two (2) years related experience, preferably providing support in a university environment
• Strong service orientation and well-developed public relations skills
• Excellent written and verbal communication skills
• Strong organizational and multitasking skills with attention to detail
• Demonstrated ability to work independently, set priorities, and problem-solve
• Proficiency with graphic design tools (e.g., Canva, Adobe Suite) and website content management
• Experience with event planning or coordination
• Ability to manage confidential information with discretion
• Familiarity with office administration, financial processes, and records management

This position is eligible for Educational Equivalencies.

Hours of Work

This is a Part-time, Limited-term opportunity with an anticipated end date of May 31 2026.

The normal hours of work total 5 hours per Monday to Friday work week. Flexibility in hours may be required, including evening and/or weekend work due to periods of high volume. When possible, the manager will adjust hours to ensure no more than 175 hours are worked in the 8-month appontment period.

Compensation

• Level: B
• Rate of Pay: $31.48 - $33.28 per hour with an annual step progression on anniversary date up to $35.98 per hour. Considerations for new hire step placements include, qualifications and length/depth of required experience, relevant market rates for similar jobs, internal equity, and estimated learning curve in starting the job.”

Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier's Employee Success Factors.

Equity, diversity and creating a culture of inclusion are part of Laurier’s core values and central to the Laurier Strategy. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any minority sexual and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives. Candidates from other equity deserving groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact Equity & Accessibility. We have strived to make our application process accessible, however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources. Contact information can be found at careers.wlu.ca/content/How-to-apply/

Should you be interested in learning more about this opportunity, please visit www.wlu.ca/careers for additional information and the online application system. All applications must be submitted online. Please note, a resume and cover letter will be required in electronic form.