Toronto Co-op Co-ordinator

Date: Jun 21, 2022

Location: Other, CA

Company: Wilfrid Laurier University

Department: Lazaridis School of Bus. & Econ. 

Job Type: Limited Term

Full-time/Part-time: Full Time (>=1249 hrs/year) 

Campus: Other 

Reports to: AD,Co-op Edu. & Ext. Relations

Employee Group: PAG 

Application Deadline: July 5, 2022

Requisition ID: 3262 

 

Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone.

Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well locations in Kitchener and Milton. The university is committed to providing an inclusive workplace, a flexible work policy and employing a workforce that is reflective of local and national demographics. Our locations are situated on the traditional territories of the Neutral, Anishnawbe, and Haudenosaunee peoples. We recognize the unique heritages of Indigenous peoples and support their intentions to preserve and express their distinctive Indigenous cultures, histories, and knowledge through academic programming and co-curricular activities. Laurier’s Centre for Indigegogy is one example of how Laurier honours Indigenous knowledge.

 

Position Summary 

The Toronto Co-op Co-ordinator manages an assigned geographic territory in the Greater Toronto Area (GTA), actively markets Laurier co-op programs, conducting approximately 350 to 450 in-person visits annually to develop, co-ordinate and monitor career-related work opportunities for co-op students. 

 

The Toronto Co-ordinator provides personal, responsive service to students and employers within the GTA, where up to 70% of co-op students will complete work terms. They interact with academic and professional bodies to strengthen Laurier’s reputation and ties between Co-op and industry, government, and not-for-profit organizations.

 

The Toronto Co-op Co-ordinator serves employers by responding to their recruiting needs, co-ordinating the hiring process, and monitoring their satisfaction with students hired during work terms. Accountable for contributing to the education, career planning and personal growth of Laurier students, the Co-ordinator interviews students for admission to co-op, prepares them for their job search and employment, and helps them excel and resolve issues in the workplace.

 

Toronto Co-op Co-ordinators work autonomously to manage an assigned territory in the GTA and therefore are based from a Toronto home office. They work in conjunction with Waterloo and Brantford campus-based Co-ordinators and other co-op staff to provide overall services to students, employers and the Laurier Community-wide.

 

The Department of Co-operative Education is responsible for Co-op at the undergraduate and graduate level in more than 19 programs and 50 disciplines in arts, science, business and economics at the Waterloo campus, along with business technology management and user experience design at Brantford. Students are employed in more than 2,000 work terms annually.

 

Accountabilities

1. Work independently to develop appropriate co-op work term positions and meet the departmental goal of 100% employment each term.

  • Prepare and execute a targeted marketing plan to promote all Laurier co-op programs, which includes researching, defining and developing labour market opportunities within the GTA and an assigned territory
  • Conduct in-person marketing visits to development job opportunities and relationships across all levels of an organization
  • 80-100 in-person marketing visits to new employer prospects are conducted annually, depending on the size of the territory and other program responsibilities; build effective relationships through personal, proactive and responsive service
  • Tracks and updates recruiting database, which includes 8,500+ employers and 10,000+ contacts
  • Prepare appropriate communication and presentations for all audiences
  • Coordinate the employer hiring process and provide assistance and support throughout; co-ordinate employment offers
  • Ensure ethical recruiting practices are followed
  • Advise employers on recruiting strategies and guidelines, including salaries, as well as academic programs,

 

2. Contribute to the educational, professional and personal growth of participating students by helping them explore career options, develop job search skills, secure rewarding work term opportunities and gain marketable employment skills.

  • Co-ordinators interview students for admission to co-op in those programs where enrolment is limited and admission is competitive
  • Guide and support assigned group of students on job search strategies and industry-specific careers information through individual appointments each term; track and assess student participation throughout the job search process. Simultaneously support assigned group of students while they are completing a work term (combined, approximately 200-250+ students each term)
  • Advise students on the development of learning objectives for their work terms and assess their initial written submissions. Review progress in meeting objectives with both students and their employers at the work term visit, and in student work reports and their final self-evaluation at back-to-campus meetings
  • Advise students on job search strategies and industry-specific careers information through individual appointments
  • Review resumes and cover letters prior to each work term

 

3. Monitor the quality of positions, student performance during work terms and satisfaction levels of stakeholders.

  • Assist employers in developing job descriptions and approving them prior to posting (approximately 600-800+ postings annually)
  • Schedule and conduct work term visits with 250 to 375 individual students and their managers annually, to monitor quality of positions and satisfaction of both parties
  • Provide mediation and guidance to students and employers during the work term, including availability after hours to resolve issues such as performance problems, inappropriate job responsibilities, and interpersonal conflicts which can result in highly charged, emotional situations
  • Investigate terminations and provide students with guidance about the appeal process when their status in co-op is reviewed
  • Ensure employers complete evaluations and that they discuss them with students; review evaluations with students upon their return to campus

 

4. Promote and provide information about co-op at Laurier.

  • Establish and maintain linkages with assigned professional associations for networking and professional development
  • Deliver presentations and information and guidance to faculty, high school students, and parents at events such as the Ontario University Fair; communicate and meet individually with students and their parents

 

5. Manage individual projects to support the department, including assisting in the development of policies and procedures to facilitate the effectiveness of co-op. Ad hoc projects as required

 

Qualifications 

  • Minimum undergraduate degree plus three (3) years related experience in job development, employment advising, and sales/marketing
  • Comprehensive understanding of the private, public, and not-for-profit sectors, current employment market conditions, job search techniques, and of opportunities that exist for work-integrated learning, particularly within the GTA.
  • Knowledge of recruitment and hiring practices and performance management techniques
  • Familiarity with Laurier’s academic programs and principles of experiential learning
  • Superior verbal and written communication and interpersonal skills, strong presentation skills
  • Excellent organizational skills and ability to focus on multiple priorities
  • Able to work autonomously from a home office and manage an assigned territory
  • Excellent consulting, negotiation and conflict-resolution skills
  • Flexibility and willingness to a) respond to students and employers after hours and b) travel extensively within a defined territory, and including extended overnight stays in Waterloo each term
  • Reliable vehicle for travel within an assigned territory within the GTA and to the Waterloo campus.

 

This position is responsible for developing and co-ordinating co-op employment in the Toronto area, especially for students in the Lazaridis School of Business & Economics. This position works from a home office in the Toronto Area. Travel is required to the Waterloo campus approximately 2-3 weeks per term.

 

 

Hours of Work 

This is a limited term position, with an anticipated end date of April 30, 2024. Regular hours of work will be 35 hours per week, Monday to Friday, with occasional work in the evenings. When possible, the manager will adjust the schedule so that no more than 35 hours are worked in week.

 

Compensation 

Band: EX-H

Salary Range: $64,404 - $88,556 plus an additional 13% cost of living allowance for residence in the Toronto area.

 

 

All Laurier employees and students are required to comply with the University's Covid-19 mandatory vaccination policyEffective May 1st, Wilfrid Laurier University will pause its proof of vaccination requirements. Should these recommendations change, vaccination requirements can be reinstated on short notice. Community members should remain up-to-date with their COVID-19 vaccinations.

Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier's Employee Success Factors.

Equity, diversity and creating a culture of inclusion are part of Laurier’s core values and central to the Laurier Strategy. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any minority sexual and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives. Candidates from other equity deserving groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact Equity & Accessibility. We have strived to make our application process accessible, however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources. Contact information can be found at careers.wlu.ca/content/How-to-apply/

Should you be interested in learning more about this opportunity, please visit www.wlu.ca/careers for additional information and the online application system. All applications must be submitted online. Please note, a resume and cover letter will be required in electronic form.


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