Ancillary Financial Administrator

Department: Finance 

Job Type: Limited Term

Full-time/Part-time: Full Time (>=1249 hrs/year) 

Campus: Waterloo 

Reports to: Manager, Ancillary Finance

Employee Group: WLUSA 

Application Deadline: January 20, 2026

Requisition ID: 10417 

Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone.

Laurier has more than 21,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well locations in Kitchener and Milton. The university is committed to providing an inclusive workplace, a flexible work policy and employing a workforce that is reflective of local and national demographics. Laurier's Waterloo, Kitchener, and Brantford campuses are located on the shared traditional territory of the Neutral, Anishnaabe, and Haudenosaunee peoples. This land is part of the Dish with One Spoon Treaty between the Haudenosaunee and Anishnaabe peoples and symbolizes the agreement to share, protect our resources, and not to engage in conflict. Laurier's Milton campus is located on the traditional territory of the Mississaugas of the Credit, and part of the Nanfan Treaty of 1701 between the British Crown and the Haudenosaunee Confederacy.

This job posting is for a current vacancy.

Position Summary

The Ancillary Financial Administrator (AFA) position is part of the Financial Resources – Budget & Planning team.  The incumbent’s primary responsibility is to be the financial support for the Student & Ancillary Services, which is made up of various groups such as Residence Operations, Upper Year Housing Portfolio, Food Services, OneCard Operations, Conference Services, Hawk Shops, Printing Services, Parking Resources, Distribution Services and Special Constable Services. The position reports to the Manager, Ancillary Finance, with dotted line accountability to Residence Operations.

This position requires extensive knowledge and understanding of all facets of the payment processing operations and a thorough understanding of university expense and signing authority policies and procedures. They are also required to have a knowledge and understanding of Broader Public Sector Directives governing payment processing and disbursement of public funds. The incumbent will have daily contact with administration staff, management, other departmental staff, and vendors in completing the duties of this role and has a direct influence in providing excellent customer service and satisfaction to internal and external stakeholders.

This position has a university-wide mandate and is based at the Waterloo Campus.  The incumbent provides subject matter expertise to all campuses, requiring regular interpersonal interactions and collaboration with departments at the Waterloo and Brantford Campus and external partners. Special attention is given to ensure equitable service delivery across all locations.

Accountabilities

Budget Support:

• Maintains several financial models that are used for budget planning purposes
• Analyzes details of budgets and actuals, incorporating trend analysis and other approaches as applicable, and liaises with Ancillary Services unit leaders for review and recommendations
• Performs detailed analyses on specific revenue and cost items to assist with business decisions

Reporting:

• Supports Ancillary Services units and leaders with understanding various financial reports and information
• Prepares custom financial reports based on client needs
• Prepares regular budget to actual and variance analysis reports
• Provides functional support to client groups on budgeting, financial and year-end activities as required.

Financial Operations:

• Supports the day-to-day financial transactions and monitoring of expenses for the client group and compares financial results to budget
• Supports Ancillary Services unit leaders in adhering to financial policies and procedures, financial terminology and standard accounting practices, identifying concerns and opportunities
• Processes budget and actuals transfers; processes correcting journal and budget entries
• Inputs invoices into the financial system in accordance with financial policies
• Prepares deposits as necessary
• Prepares reconciliations, including bank reconciliations, for various accounts, including Moneris transactions

Other:

• Provides ad-hoc training on an individual basis as requested
• Ensures Ancillary Services is in alignment with financial deadlines, policies and procedures, interacting with Financial Resources where required
• Adapts to changing needs and priorities within Ancillary Services as required

Qualifications

• Minimum of a Bachelor’s Degree and 3 years of experience
• Chartered Professional Accountant (CPA) designation or working towards CPA designation considered an asset
• Knowledge of Millenium an asset
• Advanced spreadsheet skills (Excel) and knowledge of other MS office products (Word, PowerPoint) and ERP Systems
• Self-motivated, detail and goal-oriented individual who is capable of working in a dynamic and challenging work environment
• Excellent communication, problem solving, time management and interpersonal skills with a focus on providing excellent customer service in a team environment

Hours of Work

This is a Full-time, Limited Term opportunity with an anticipated contract length of 2 years. The normal hours of work are 8:30am to 4:30pm, Monday to Friday. Flexibility in hours may be required, including evening and/or weekend work due to periods of high volume. When possible, the manager will adjust hours to ensure no more than 35 hours are worked in a week.

This role requires daily in person attendance and is not eligible for a flexible work arrangement as per Policy 8.14 (Flexible Work Policy).

As per Article 12.7.6, prior approval from a manager is required to return to a previous position after a Limited-Term Position.

Compensation

• Level: E
• Rate of Pay: $42.32 to $44.74 per hour with an annual step progression on anniversary date up to $48.37 per hour.  Considerations for new hire step placements include, qualifications and length/depth of required experience, relevant market rates for similar jobs, internal equity, and estimated learning curve in starting the job. 

Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier's Employee Success Factors.

Equity, diversity and creating a culture of inclusion are part of Laurier’s core values and central to the Laurier Strategy. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any minority sexual and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives. Candidates from other equity deserving groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact Equity & Accessibility. We have strived to make our application process accessible, however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources. Contact information can be found at careers.wlu.ca/content/How-to-apply/

Should you be interested in learning more about this opportunity, please visit www.wlu.ca/careers for additional information and the online application system. All applications must be submitted online. Please note, a resume and cover letter will be required in electronic form.