Co-ordinator: Co-operative Education

Date: Jul 26, 2022

Location: Waterloo, CA

Company: Wilfrid Laurier University

Department: Student Affairs 

Job Type: Limited Term

Full-time/Part-time: Full Time (>=1249 hrs/year) 

Campus: Waterloo 

Reports to: Manager, Curriculum and Student Preparation

Employee Group: WLUSA 

Application Deadline: August 9, 2022

Requisition ID: 4577 

 

Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact.  With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone.

 

Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well as a location in Kitchener. The university is committed to providing an inclusive workplace and employing a workforce that is reflective of local and national demographics. Our locations are situated on the traditional territories of the Neutral, Anishnawbe, and Haudenosaunee peoples. We recognize the unique heritages of Indigenous peoples and support their intentions to preserve and express their distinctive Indigenous cultures, histories, and knowledge through academic programming and co-curricular activities. Laurier’s Centre for Indigegogy is one example of how Laurier honours Indigenous knowledge.

 

Position Summary:

 

 

The Co-ordinator: Cooperative Education contributes to the education, career planning and personal growth of Laurier students by interviewing and selecting them for admission to co-op, preparing them for their job search and employment, generating career related work opportunities which provide them with marketable employment skills and monitoring student performance and helping to resolve issues in the workplace.

 

Co-ordinators differentiate Laurier from competitors by actively marketing our co-op programs through in-person visits with employers. They establish mutually beneficial partnerships with employers by responding to their recruiting needs, offering them access to mature, skilled and energetic students, coordinating the hiring process and procuring their satisfaction with students hired during work terms.

 

Co-ordinators provide personal, responsive service to students and employers. They interact with academic and professional bodies to strengthen Laurier’s reputation and ties between Co-op and industry, government and not-for-profit organizations.

 

Organizational Structure:

 

The Department of Co-operative Education is responsible for co-op programs at the undergraduate and graduate level in arts, science, business and economics at the Waterloo campus along with business technology management and user experience design in Brantford. Students are employed in more than 2000 work terms annually.

 

Six co-op co-ordinators work in the Co-op Office at the Waterloo campus and their reporting relationship depends on their areas of responsibility.

 

While the role of each Co-op Co-ordinator is similar, each has individual responsibility for an assigned geographic territory and/or managing programs within the department such as Arts Co-op , Science Co-op, Business & Economics Co-op and four separate double degree programs, PEP and graduate programs in Communication, Computing, Business and Economics.

 

Accountabilities:

 

  1. Work independently to develop appropriate work term positions and meet the departmental goal of 100% employment each term.

 

  • Prepare a marketing strategy which includes researching, defining and developing job opportunities
  • Conduct required in-person marketing visits based on individual marketing targets, telemarketing and e-mail campaigns with potential employers across all levels of the organization, including senior executives, line managers, and human resources representatives. Ensure accuracy of employer database
  • Determine and prepare appropriate presentations for employers, including both formal boardroom and individual one-on-one meetings
  • Build effective relationships with new and current employer clients through personal, proactive and responsive service
  • Coordinate the hiring process by encouraging employers to interview on campus and provide assistance and support to them before, during and after interviews. Assist with and attend employer information sessions
  • Advise employers on recruiting strategies and guidelines. Ensure ethical recruiting practices and co-ordinate employment offers
  • Ensure all Co-op practices and procedures are followed for each program, student and employer

 

  1. Contribute to the educational, professional and personal growth of participating students by helping them explore career options, develop job search skills, secure rewarding work term opportunities and gain marketable employment skills throughout their degree program.

 

  • Interview and select students for admission to co-op in those programs where enrolment is limited and admission is competitive. This includes collaborating with faculty and interviewing potential students to Laurier’s graduate programs
  • Ensure student preparation for the work term by participating in the design and implementation of a mandatory co-op preparatory course, which covers topics such as resume and cover letter writing, job search methods, interview preparation, career opportunities, report writing, social adjustment, and appropriate work habits
  • Guide and support assigned group of students on job search strategies and industry-specific careers information through individual appointments each term; track and assess student participation throughout the job search process.  Simultaneously support assigned group of students while they are completing a work term (co-ordinators are working with a group of students who are on an academic term and a group who are on a work term, in each of three terms annually)
  • Establish and maintain connections with staff and faculty within the academic departments offering co-op
  • Advise students on the development of appropriate learning objectives for their work terms and assess their initial written submissions.  Review progress in meeting objectives with both students and their employers at the work term visit, and in student work reports and their final self-evaluation at back-to-campus meetings

 

  1. Monitor the quality of positions, student performance during work terms and satisfaction levels of stakeholders.
     
  • Assist employers in developing job descriptions, ensuring job descriptions meet co-op standards and include appropriate communication about compensation before approving them prior to posting
  • Schedule and conduct work term visits with individual students and their managers to monitor quality of positions and satisfaction of both parties.
  • Assess eligibility for academic credit during work terms. Provide mediation and guidance to students and employers during the work term to resolve issues related to performance problems, inappropriate job responsibilities, the work environment and interpersonal conflicts.
  • Investigate terminations, document issues with both employers and students. Provide students with guidance about the appeal process when their status in co-op is under review. Provide recommendations to reviewers during the petitions process
  • As part of the academic accreditation process, ensure employers complete evaluations and that they discuss them with students; review evaluations with students upon their return to campus
  • Obtain final evaluation of co-op positions from students at back-to-campus meetings and conduct follow-up with employers as appropriate

 

  1. Promote and provide information about Laurier Co-op.

 

  • Develop workshops, promotional material, and forms; organize multimedia presentations and displays
  • Deliver presentations and provide information and guidance to faculty, high school students, and parents at events and meet individually with students and their parents
  • Establish and maintain linkages with assigned professional associations for networking and professional development

 

  1. Manage individual projects to support the department.

 

  • Assist in the development of policies and procedures to facilitate the effectiveness of the Co-op Office
  • Automate office systems
  • Administer international or out-of-province opportunities
  • Administer employment contracts between the University and designated employers

 

Qualifications:

 

  • Minimum of an undergraduate degree plus three years related experience in job development, employment advising and sales/marketing
  • Comprehensive understanding of the private, public, and not-for-profit sectors, current employment market conditions and of opportunities that exist for work-integrated learning
  • Knowledge of recruitment and hiring practices and performance management techniques
  • Familiarity with Laurier’s academic programs and principles of experiential learning
  • Ability to market Laurier’s academic programs and students in person (and by phone and electronically) to generate, establish and sustain positive connections across a broad range of private, public and not-for profit sector organizations
  • Superior verbal and written communication skills, along with strong presentation skills and the ability to interact effectively with others
  • Well organized, results driven, effective time-management skills and ability to focus on multiple priorities
  • Excellent consulting, negotiation, and conflict-resolution skills
  • Ability to work both autonomously and collaboratively in a team setting
  • Valid driver’s licence and a reliable vehicle as extensive travel is required including travel on the 400 highway series
  • Computer skills in MS Office, Excel, internal data base searches and record management

 

Hours of Work 

 

This is a full-time, limited term position with an anticipated end date of  July 31, 2023. Regular hours of work are Monday to Friday, 8:30am - 4:30pm, with occasional work in the evenings. When possible, the manager will adjust the schedule so that no more than 35 hours are worked in week.

 

Required Traveling 

 

Occasional travel between Waterloo and Brantford Campus is required. Occasional travel within Waterloo Region and GTA (including 400 highway series) to meet with potential presenters at their workplace.

 

Compensation 

 

Grade: SH-08

Rate of Pay: $35.21- $41.44

 

All Laurier employees and students are required to comply with the University's Covid-19 mandatory vaccination policy. Prior to attending Laurier's campuses in-person, you must provide proof of your vaccination status. 

Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier's Employee Success Factors.

Equity, diversity and creating a culture of inclusion are part of Laurier’s core values and central to the Laurier Strategy. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any minority sexual and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives. Candidates from other equity deserving groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact Equity & Accessibility. We have strived to make our application process accessible, however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources. Contact information can be found at careers.wlu.ca/content/How-to-apply/

Should you be interested in learning more about this opportunity, please visit www.wlu.ca/careers for additional information and the online application system. All applications must be submitted online. Please note, a resume and cover letter will be required in electronic form.


Job Segment: Performance Management, Records Management, User Experience, Equity, Education, Human Resources, Technology, Records, Finance