Corporate Card Program Analyst

Date: Apr 7, 2021

Location: Waterloo, CA

Company: Wilfrid Laurier University

Date: March 24, 2021

 

Department: Finance 

Job Type: Continuing

Full-time/Part-time: Full Time (>=1249 hrs/year) 

Campus: Waterloo 

Reports to: Director, Procurement Services.

Employee Group: WLUSA 

Application Deadline: April 25, 2021  

Requisition ID: 1265 

 

Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact.  With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone.

 

Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well as locations in Kitchener and Toronto. The university is committed to providing an inclusive workplace and employing a workforce that is reflective of local and national demographics. Our locations are situated on the traditional territories of the Neutral, Anishnawbe, and Haudenosaunee peoples. We recognize the unique heritages of Indigenous peoples and support their intentions to preserve and express their distinctive Indigenous cultures, histories, and knowledge through academic programming and co-curricular activities. Laurier’s Centre for Indigegogy is one example of how Laurier honours Indigenous knowledge.

 

Position Summary:

Procurement Services is an agent of Wilfrid Laurier University, facilitating the procurement of goods and services through the development and implementation of procurement strategies.  The role of the Corporate Card Program Analyst is to ensure compliance to Laurier’s Procurement Strategies, Policies and Procedures and risk mitigation through data analysis of transactions made by faculty, staff and researchers using the corporate credit card program.

 

The Corporate Card Program Analyst reports to the Director, Procurement Services.  The role requires a critical thinker who must be able to analyze transactions after occurrence for card misuse, fraud, non-compliance to University policy and procedures and be able to analyze transaction data to identify transactions that should have utilized university contracts.  The position requires preparing detailed audit reports which will be sent to department heads, outlining audit findings, and making recommendations for improvement.  The position will be required to complete reports for management outlining the performance of the program and may need to present to senior management if required.  Exceptional interpersonal skills, tact and the ability to ensure compliance with cardholders essential.  This position spends significant time working with several software systems and programs.

 

The position is responsible for supporting an effective internal controls environment, including maintaining up-to-date knowledge of all relevant policies, procedures and internal control practices and performing duties in accordance with the respective policies and procedures.

 

This position has a university-wide mandate and is based at the Waterloo Campus.  The incumbent provides subject matter expertise to all campuses, requiring regular interpersonal interactions and collaboration with departments at the Waterloo Campus, the Brantford Campus, and external partners. Special attention is given to ensure equitable service delivery across all locations.

 

 

Accountabilities:

      Audit Function

  • Development, maintenance, and improvement of the audit plan to ensure all departments are audited at least once every 2 years

    • Responsible for departmental audits for compliance to policy, regulatory requirements including risk mitigation for entire corporate card program. 4 to 5 departments/month to be audited for compliance to internal policy, expense reimbursement rules and public sector travel and expense guidelines

    • Development of audit reports for department heads regarding departmental compliance to Corporate card program requirements, including recommendations and follow-up on internal control changes to ensure compliance

    • Follow-up with department heads to ensure corrective actions are undertaken within their departments to ensure card misuse doesn’t occur as per the audit reports

    • Document corrective action taken for cardholders who do not comply with policy and regulatory requirements

    • Technical ability to perform a forensic audit when appropriate in cases of misuse or fraud

    • Tracking of outstanding statements

    • Maintain a separate audit system for research finance according to specific granting requirements

 

       Analytical Function

  • Management of Compliance Audit software (Visa Intelligence Compliance Audit & Chrome River Expense Management Software) in order to proactively detect fraud/misuse of cards and spot audit high risk transactions.

    • Development and writing of rules within the VICA system to ensure misuse and fraud are identified based on analysis of buying trends

  • Continuous review of the University’s preventative controls to reduce incidents of misuse or fraud with recommendations being brought forward to Management.

  • Problem solving ability is critical when analyzing data, trends, and charges

  • Ability to troubleshoot when encountering questionable and complex transactions and make decisions independently as to whether the transaction was a legitimate business requirement

  • Tactfully communicate with individual card holders and department heads regarding the audited transactions and ability to make recommendations, especially when questioning of charges is required and hostility may be encountered

 

      Training, Reporting and Compliance

  • Provide training & support to new & existing employees, and lead group training sessions when required

  • Conduct spot audits in departments if audit findings require further analysis on an ongoing basis

  • Comfortable presenting to senior administration on audit findings and data analysis trends of the program.

  • Maintain the filing & tracking of all University Corporate Card statements on a monthly basis

​​​​​​​

   

Qualifications:

  • University degree plus 2 years of related work experience including accounting and auditing experience. 

  • Actively working toward obtaining CPA (Certified Professional Accountant) or CIA (Certified Internal Auditor) designation would be considered an asset

  • Thorough knowledge of auditing practises and standards

  • Advanced knowledge of effectively analyzing, distilling and aggregation of large volumes of data regularly

  • Exceptional communication skills (verbal and written) and presentation skills

  • ability to develop and maintain collaborative end user relationships

  • high level proficiency in the use of databases, spreadsheets, word processing, and presentation software tools

  • Comfortable learning new software programs and systems

  • ability to make recommendations for improvements to the audit process

  • Basic data mining ability and trend analysis to monitor appropriate card usage

 

This position has been deemed eligible for educational equivalencies.  Please refer to the attached link for details.

 

 

Compensation:

Position Grade: SH-07

Rate of Pay: $32.01 - $37.65

 

 

Hours of Work:

This is a full-time, continuing position. The normal hours of work are 8:30 am to 4:30 pm, Monday to Friday. 

 

 

Job Evaluation Factor Scores:

 

WLUSA/WLU Job Evaluation Factors

             Score               

Education and Experience

6

Interpersonal Skills

3.5

Applied Reasoning and Analytical Skills

4

Physical Skills

2

Co-ordination and Planning

3

Responsibility for Others

1

Impact of Decisions

3

Mental Effort

4

Physical Effort

2

Multiple Demands and Priorities

2

Working Environment

2

 

 

Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier's Employee Success Factors.

 

Equity, diversity and creating a culture of inclusion are part of Laurier’s core values and central to the Laurier Strategy. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any minority sexual and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives. Candidates from other equity seeking groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact Equity & Accessibility. We have strived to make our application process accessible, however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources. Contact information can be found at careers.wlu.ca/content/How-to-Apply-/

Should you be interested in learning more about this opportunity, please visit www.wlu.ca/careers for additional information and the online application system. All applications must be submitted online. Please note, a CV and letter of introduction will be required in electronic form.


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