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ISOW Program Assistant

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Date: Apr 21, 2026

Location: Waterloo, CA

Company: Wilfrid Laurier University

Department: Faculty of Arts 

Job Type: Limited Term

Full-time/Part-time: Part Time (>910 hrs/year) 

Campus: Waterloo 

Reports to: ISOW Faculty Advisor and the Senior Administrative Officer, Faculty of Arts

Employee Group: WLUSA 

Application Deadline: May 1, 2026

Requisition ID: 10782 

Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone.

Laurier has more than 21,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well locations in Kitchener and Milton. The university is committed to providing an inclusive workplace, a flexible work policy and employing a workforce that is reflective of local and national demographics. Laurier's Waterloo, Kitchener, and Brantford campuses are located on the shared traditional territory of the Neutral, Anishnaabe, and Haudenosaunee peoples. This land is part of the Dish with One Spoon Treaty between the Haudenosaunee and Anishnaabe peoples and symbolizes the agreement to share, protect our resources, and not to engage in conflict. Laurier's Milton campus is located on the traditional territory of the Mississaugas of the Credit, and part of the Nanfan Treaty of 1701 between the British Crown and the Haudenosaunee Confederacy.

This job posting is for a current vacancy.

 

Position Summary

 

International Students Overcoming War (ISOW) is a student-funded humanitarian initiative with the capacity to provide students with extensive experiential learning opportunities. 

General goals for the program in the coming year include:

  • Continued development of the ISOW Scholarship to support students from the Middle East and Myanmar
  • Delivery of academic courses in the area of applied humanitarianism to supplement the learning of student leaders
  • Development of an ISOW Newcomer Scholarship
  • Continued development on innovative programs that engage the university and surrounding communities on the human realities of conflict.

 

The ISOW Assistant/Intern will have the opportunity to continue the learning that they began as an undergraduate student engaged with ISOW. This position is an example of the University’s commitment to ongoing experiential learning, to promoting diversity among the student body, and to supporting academic excellence among students that include sponsored ISOW Scholars. The Assistant/Intern will be a recent graduate of Laurier with experience in ISOW. They will have the opportunity to continue learning begun as an undergraduate and to grow into a position of increasing responsibility.

The ISOW Assistant/Intern will work with the ISOW Faculty Advisor and ISOW President to facilitate the ongoing development of ISOW as an experiential learning endeavor and to support the success of ISOW Scholars.

This position has a university-wide mandate and is based at the Waterloo Campus. The incumbent provides subject matter expertise to all campuses, requiring regular interpersonal interactions and collaboration with departments at the Waterloo Campus, the Brantford Campus and external partners. Special attention is given to ensure equitable service delivery across all locations.

 

Accountabilities

 

Administrative Support:

 

  • Provides administrative support for ISOW including: scheduling meetings, minute-taking, mailing list maintenance, expense claim submission, etc.;
  • Assists in processing travel and expense reimbursements for ISOW members;
  • Provides support to ISOW President and Assistant Directors;
  • Provides support to ISOW Scholars;
  • Provides administrative support to the ISOW Advisory Committee;
  • Participates in monthly ISOW Management Team Meetings and ISOW portfolio meetings as required;
  • Acts as liaison with University units necessary to support the implementation of ISOW Scholarships, including Awards, Admissions, Development & Alumni Relations, CPAM;
  • Provides primary contact with the GSA;
  • Provides support for management of ISOW club budgets.

 

Programming Support:

 

  • Assists with the planning and delivery of ISOW programming;
  • Provides support and guidance to ISOW leaders as they plan educational events;
  • Assists ISOW leaders in developing public presentations on and off campus;
  • Provides administrative support in the implementation of Experiential Learning Certificates for ISOW leaders.

 

Qualifications

 

  • Completion of a two to three year post-secondary diploma
  • One (1) year related experience;
  • Previous involvement with ISOW;
  • Demonstrated understanding of ISOW and its operations;
  • Active involvement with WLUSU clubs;
  • Experience working effectively with students as a peer;
  • Experience planning events;
  • Ability to respond to student needs confidentially and promptly; possessing good judgment about when to turn to others for additional support;
  • Excellent verbal and written communication skills;
  • Familiarity with University services within Laurier International, Dean of Students, Wellness Centre, Accessible Learning Centre, Centre for Student Success, Athletics to be able to guide Scholars;
  • Proven experience as a team player;
  • Detail-oriented and a high degree of accuracy in the performance of all tasks;
  • Demonstrated initiative, ability to work independently and under pressure;
  • Strong organizational skills including the ability to manage shifting priorities;
  • Excellent grasp of social media, Microsoft Word and willingness to learn Excel;
  • Ability to work flexible hours, including evenings and weekends;
  • A valid G driver’s license would be an asset.

This position has been deemed eligible for educational equivalencies.

 

Hours of work: This a part-time limited term position with an expected end date of August 31, 2027.  The total hours of work for this position are 12 hours per week, in a schedule to be determined in consultation with the hiring manager.  Flexibility in hours will be required, including evening and/or weekend work due to programming and events. This role requires daily in person attendance and is not eligible for a flexible work arrangement as per Policy 8.14 (Flexible Work Policy). 

 

Compensation:

Level: B

Rate of Pay: Hiring salary range posted: $31.86 to  $33.68 per hour with an annual step progression on anniversary date up to $36.41 per hour. Considerations for new hire step placements include, qualifications and length/depth of required experience, relevant market rates for similar jobs, internal equity, and estimated learning curve in starting the job. 

 

Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier's Employee Success Factors.

Equity, diversity and creating a culture of inclusion are part of Laurier’s core values and central to the Laurier Strategy. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any minority sexual and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives. Candidates from other equity deserving groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact Equity & Accessibility. We have strived to make our application process accessible, however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources. Contact information can be found at careers.wlu.ca/content/How-to-apply/

Should you be interested in learning more about this opportunity, please visit www.wlu.ca/careers for additional information and the online application system. All applications must be submitted online. Please note, a resume and cover letter will be required in electronic form.

Please note, when pre-screening questions are used as part of the application process, AI is utilized to score responses. All other aspects of the hiring process are reviewed by our Talent Acquisition team.


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